Brewery Tap List Availability Tracking Examples: Three Workflow Scenarios

Examples make brewery tap list availability tracking easier to design because they reveal where a neat diagram meets messy work. The scenarios below are not claims about a particular company; they are test cases independent craft breweries operating one or more taprooms can run against a template or software trial.

Scenario 1: A seasonal keg kicks during dinner

Create the record before the first follow-up. Capture Taproom line beer and batch, Change reason time and reporter, Keg quantity inventory and hold state, then move it through open the beer and line availability change and confirm inventory hold and expected duration. If a keg kicks or beer is held, do not improvise in a private message; assign the exception, set a review date, and preserve the evidence needed for the next decision. Close with an explicit outcome and reason. ### Scenario 2: One batch is placed on quality hold

Create the record before the first follow-up. Capture Change reason time and reporter, Keg quantity inventory and hold state, Expected return and replacement option, then move it through open the beer and line availability change and confirm inventory hold and expected duration. If one guest-facing channel differs from approved state, do not improvise in a private message; assign the exception, set a review date, and preserve the evidence needed for the next decision. Close with an explicit outcome and reason. ### Scenario 3: A replacement keg arrives but the line is not cleaned

Create the record before the first follow-up. Capture Keg quantity inventory and hold state, Expected return and replacement option, Affected POS board web and menu channels, then move it through open the beer and line availability change and confirm inventory hold and expected duration. If verified keg and line readiness supports reactivation, do not improvise in a private message; assign the exception, set a review date, and preserve the evidence needed for the next decision. Close with an explicit outcome and reason.

Debrief each scenario

After running a scenario, ask:

• Did the record make every open draft availability change needs one owner and a next review time?
• Did the record make completion requires recorded evidence that every draft availability change is approved, published across intended channels, verified live, and reactivated only from confirmed product and line readiness?
• Did the record make automated reminders stop after verified completion or a documented closed reason?
• Did the record make keep the brewery production, keg inventory, taproom pos, event, staff, and maintenance platform as the system of record; only necessary coordination data belongs here?

Also check whether a new teammate could identify the owner, next action, and finish condition without opening another system.

Convert scenarios into acceptance tests

Use the normal case, waiting case, and closed-without-completion case in every software demo. Require the vendor—or your own prototype—to show the full workflow rather than isolated feature screens. Export the resulting records and verify that the status history remains understandable.

Next step

Explore the Draft Availability Publisher workflow concept and record whether this is painful enough to justify a focused tool.

For the adjacent workflow, see Taproom Event Shift Handoff.